Recruitment privacy policy
We only collect information that is necessary in order to process you through to our recruitment process, and we promise to look after it. By applying to our recruitment process, you are agreeing to our privacy policy.
1. The information we collect
Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
We process personal details that you provide to us such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills, experience, as well as your video in case you conduct your interview using the Video Interview feature. And we have the possibility of recording you during the recruitment process in group work. If you contact us, we may keep a record of that correspondence. A record of your progress through any hiring process that we may conduct.
2. What we do with it
We use this information to monitor the performance on candidate’s progress during our recruitment process. Once the process has been completed for all candidates, we will destroy the notes immediately. We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business. We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal data to those who are involved in your recruitment process. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. As and when taking notes on your performance, all notes are then kept in a locked cabinet and/or computer server that only our directors and HR have access to. We also have procedures in place to deal with any suspected data security breach. Where you apply for a job opening through Charity job and Timewise jobs platforms, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to these platforms on the basis described below:
3. Does anyone else see my information?
A selected number of staffs will see your personal information on your application to us via the online platforms. Also, in order to provide the recruitment process, we will have current staff members taking notes during the recruitment process and may share notes or discuss verbally on the process and notes taken on candidates to help our decision on the recruitment. No one else other than these members of staff will have access to these notes or discussions.
4) Your rights
Our organisation would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:
The right to access, rectify, amend, restrict processing, object processing and the right to data portability for the data we hold of yours.
Likewise keeps its privacy policy under regular review and places any updates on this web page. If you ever have any queries please do not hesitate to contact jade.patel@likewise.org.uk who will be happy to help!
Once you have been recruited
Once it has been confirmed that you will be an employee of Likewise, we will then continue to require more information from yourself for HMRC, payroll and for emergency contacts and will perform a right to work check in order for us to employ you under UK government law. This is the information we will collect:
Name, address, date of birth, mobile number, sex, national insurance number, tax code, emergency contact details, employment terms and conditions (e.g. pay, hours of work, holidays, benefits, absence), any accidents connected with work, any training taken, any disciplinary action, ethnicity
What we do with it?
In order to legally employ you as Likewise staff, we must check your identity and perform a right to work check to make sure all staff are eligible to work in the UK. We also collect this data to provide your details to HMRC and to place you into our payroll. If you fail a right to work check, Likewise may not continue with your recruitment but this will be discussed with the two co-directors for the next stages if this happens. We require your ethnicity to help us monitor our diversity and equality. You have the right to not provide this information if you do not wish to. We also require a next of kin for yourself in case of emergencies.
Who sees this information
All staff will have access to your name and address and emergency contact details. Staff will only be allowed to access this information only in emergencies. All other information we collect from you is only accessed by yourself, our GDPR and HR Lead Jade, our finance manager Vino, our two Co-Directors Matt and Hugo and our external payroll company accounts manager.
Your rights
Our company would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:
The right to access, rectify, amend, restrict processing, object processing and the right to data portability for the data we hold of yours.
Likewise keeps its privacy policy under regular review and places any updates on this web page. If you ever have any queries please do not hesitate to contact mohammed.dali-chaouch@likewise.org.uk who will be happy to help!
By continuing the recruitment process at Likewise, you are agreeing to Likewise privacy policy
