We only collect information that is necessary for us to offer you with our Community Activities, and we promise to look after it.
1. The information we collect
We will collect your name, number, date of birth, emergency contact, group/s you are interested in joining and you may choose to share any other information you think we may need to know relating to the activity.
2. What we do with it
We use this information to know who you are and so we can monitor how many attendees are participating. We must also keep track of attendance for health and safety regulations. We also use this information to keep in contact with you about any updates for the group – any changes or if we need to contact your emergency next of kin. At the end of each activity session has completed, we record notes on how the group went along with attendance for the session. We record what took place during the activity and if there are any notes to pass on to any support workers. Once you make the referral to us to sign up to our activities, your details are then stored on a password protected spreadsheet.
We also monitor demographic information to help us gain insight into who is and isn’t accessing our services.
3. Does anyone else see my information?
In order to provide you with our updates, update notes on the sessions, your details are stored on a password protected spreadsheet that our Community Team only have access to. Notes after each session is uploaded on a secure online platform called ‘Views’.
Here is View’s privacy statement: www.substance.net/views-privacy-notice/
Our Community Lead, Community programme admin and activity hosts will have access to this platform with your details on it and is monitored by the Community Lead. We store your data for 24 months after each entry.
4) Your rights
Likewise, would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access, rectify, amend, restrict processing, object processing and the right to data portability for the data we hold of yours.
By continuing to sign up to our Mailing List, you are agreeing to your information being used in this way.