We only collect information that is necessary to provide you with our Community Activities, and we promise to look after it.
1. The information we collect
We will collect your name, number, date of birth, emergency contact, group you are interested in joining and you may choose to share any other information you think we may need to know relating to the activity.
2. What we do with it
We use this information to know who you are and so we can monitor how many attendees are participating as there is a limited capacity for each group. We must also keep track of attendance for health and safety regulations to ensure the group is running safely and if any evacuation was needed, we can ensure everyone’s safety through attendance. We also use this information to keep in contact with you about any updates for the group – any changes or if we need to contact your emergency next of kin. At the end of each activity session has completed, we record notes on how the group went along with attendance for the session. We record what took place during the activity and if there are any notes to pass on to any support workers. Once you make the referral to us to sign up to our activities, your details are then stored on a password protected spreadsheet.
3. Does anyone else see my information?
In order to provide you with our updates, update notes on the sessions, your details are stored on a password protected spreadsheet that our community Lead and Community Programme Admin only have access to. Notes after each session is uploaded on a secure online platform called ‘Views’.
Here is View’s privacy statement: www.substance.net/views-privacy-notice/
Our community Lead, Community programme admin and the activity host will have access to this platform with your details on it and is monitored by the Community Lead. We store your data for 24 months after each entry.
4) Your rights
Likewise, would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access, rectify, amend, restrict processing, object processing and the right to data portability for the data we hold of yours.
By continuing to sign up to our Mailing List, you are agreeing to your information being used in this way.